Discover your colorful talents in exciting and responsible tasks. Become part of our HARIBO team with more than 8,500 employees in 26 countries. As the number one fruit gum brand, we have a common goal: to bring joy to the world. With enthusiasm for our brand, your future colleagues are already looking forward to sharing their knowledge with you - in a corporate environment that creates long-term and secure prospects through independence.

This is an exciting opportunity to join a growing Asia-Pacific business within a global organization. Based in Singapore, you will support senior leadership while contributing to office operations and employee experience in a dynamic and collaborative environment.

Role Overview

Reporting to the Chief Officers, this role provides high-level executive support, oversees office administration, and partners with HR on employee lifecycle and engagement initiatives.

Key Responsibilities

Executive Support

• Manage calendars, meetings, and travel arrangements for Chief Officers
• Coordinate senior leadership visits, including scheduling and logistics
• Prepare meeting agendas, materials, and ensure smooth execution
• Ensure all travel complies with internal policies and guidelines

HR Operations & Employee Lifecycle

• Manage end-to-end onboarding and offboarding processes
• Coordinate with IT and internal teams on system access, equipment, and workspace setup
• Facilitate new joiner experience (pre-boarding communication, induction, orientation)
• Administer employee benefits enrollment and maintain HR records (e.g., org charts, documentation)
• Manage employee exits, including clearance, asset return, and access deactivation
• Support overseas hires and visitors with travel, accommodation, and logistics

Office Administration & Operations

• Serve as the main point of contact for office communications (phone, email, mail)
• Manage office supplies, seating, access cards, and facilities coordination
• Liaise with building management and vendors for maintenance, contracts, and services
• Oversee internal services (utilities, security, equipment, subscriptions)
• Welcome visitors and manage front-of-office operations
• Maintain a safe, clean, and well-organized office environment

Employee Engagement & Events

• Organize employee engagement activities (e.g., onboarding sessions, celebrations, team events)
• Coordinate event logistics including venues, travel, and communications
• Support HR initiatives to enhance employee experience

Health, Safety & Compliance

• Act as Health & Safety representative and Fire Warden
• Support workplace safety initiatives (e.g., drills, compliance checks)
• Ensure adherence to company policies and workplace standards

Qualifications & Skills

• Diploma or equivalent with at least 5 years’ relevant experience
• Strong organizational and multitasking skills with attention to detail
• Proactive, reliable, and able to work in a fast-paced environment
• Excellent interpersonal and communication skills (fluent in English)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Knowledge of German is an advantage

Our extra bag of benefits:

Work-life Harmony:

Flexible working hours and a hybrid work model, balancing focused remote work with collaborative time on site. We support your personal needs while preserving our joyful team culture.

Fair Remuneration:

Competitive base salary, performance-based bonuses, and a comprehensive Total Rewards package 

Well-being:

Comprehensive health coverage and lifestyle benefits designed to support your overall well-being

Learning and Development:

Needs-based internal development programs, soft skills training, functional learning opportunities, and global mobility experiences through HARIBO’s international network.

Sounds exciting? These are the next steps:

Become part of the HARIBO-family. Hazel Aung is looking forward to your application. 

You can find more information about working at HARIBO at Working with HARIBO.